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SCA Health and Welfare Fringe Checker

Check your Service Contract Act health and welfare math before DOL does. Send one pay period, one row per employee: hours paid, plan contributions and cash in lieu. You get back what each employee was owed, what was furnished, the shortfall, the total back wage exposure, and the recordkeeping problems DOL itself lists as common violations.

Why it matters

Violations are common. In fiscal years 2014 through 2019 DOL completed over 5,000 SCA cases, found violations in 68 percent of them, mainly of wage and benefit protections, and employers agreed to pay around $224 million in back wages. Sixty cases ended in debarment.
The penalties reach the contract. DOL can withhold contract payments to cover underpaid wages and fringe benefits, terminate the contract, sue to recover the underpayment, and debar the company from federal contracts for up to three years.
The math is per employee. A fixed health and welfare rate is met employee by employee, on every hour paid up to 40 a week. An overpayment for one employee does not cover another, and a higher wage does not cover a fringe shortfall.

Sources: GAO-21-11 and DOL Fact Sheets #67 and #67B, linked at the bottom of this page.

A math check, not a compliance determination. It checks the amounts you enter against the published rules. A PASS is not legal advice and not DOL acceptance, and your obligations under the contract remain yours.

Check a pay period Download the CSV template

What it checks

Hours that count. All hours paid, including paid vacation, sick and holiday hours, capped at 40 a week, and at 2,080 a year when you give the hours already counted.
Required health and welfare. Hours counted times the rate: the All Agency Memorandum No. 252 default ($5.92, or $5.42 under EO 13706, with the Hawaii rates) or the rate on your wage determination.
What was furnished. Bona fide plan contributions plus cash in lieu, less anything that cannot be credited.
The shortfall, employee by employee, and the total back wage exposure for the period.
Wages offsetting fringe. An employee short on health and welfare while paid above the wage determination rate.
Part-time employees. Pro-rated to hours paid; flagged when they received nothing, or are credited as if full time.
Administrative costs and employee-paid amounts counted as health and welfare.
Separate records. Cash in lieu not shown separately from wages.

Every report ends with the Fact Sheet #67B checklist: each item Clear, Flagged with the rows, or Not checked with the column that would check it.

Who it's for

Federal service contractors: check a pay period before payroll closes, or before a DOL investigator asks.
Payroll and HR teams: confirm cash in lieu and plan contributions add up for every employee, part-timers included.
Government contracts consultants and accountants: run each client the same way, from a script.

Not checked

Which wage determination applies, or whether its rate is the one in effect for your contract.
Whether each worker is a covered service employee and correctly classified.
Whether your plans are bona fide: written, funded, irrevocable and communicated to employees.
Vacation, holidays and EO 13706 paid sick leave, which cannot be credited toward health and welfare.
Whether cash in lieu was paid on the regular payday, and whether the hours and amounts you entered are right.
Average cost health and welfare wage determinations.

Input and output

Send
CSV, an .xlsx workbook, or JSON with parameters and employeesCsv. One row per employee with hours_paid, plan_contributions and cash_in_lieu; optional columns turn on the recordkeeping checks. Up to 5,000 employees and 4.4 MB.
Check
Every rule on this page, in exact decimal arithmetic. No network calls, nothing stored.
Report
JSON with employees (line, hours counted, required, furnished, shortfall, result), totals with the back wage exposure, recordkeeping (the Fact Sheet #67B checklist) and findings (severity, ruleId, line, message, source).

Every column, parameter and rule ID is in the API docs.

Try it now

Paste up to 10 employees and run it free. A full pay period, or a workbook, runs as a paid check at $100.00 from your credit.

Free demo, no account: pasted CSV, up to 10 employees, 10 runs a day. For full validations from this form, sign in and buy credits: $100.00 per completed report, packs from $100.

The contract

Health and welfare on the wage determination

Covered by EO 13706 (paid sick leave)?

Weeks in this pay period

H&W rate per hour

Leave the rate blank to use $5.42, the EO 13706 rate in All Agency Memorandum No. 252 (effective 2026-08-10). If your wage determination prints a different H&W rate, enter that one: an existing contract keeps its rate until the contracting officer adds a revised wage determination.Hawaii wage determination (add an hphca_covered yes or no column)

Employees, one row each

Paste the table (CSV with a header row)Required: hours_paid (all hours paid, including holiday, vacation and sick hours), plan_contributions, cash_in_lieu. Optional: employee_ref, admin_costs_credited, hw_hours_credited, wage_rate_paid with wd_wage_rate, cash_in_lieu_separate, hours_week_1 and up, ytd_hw_hours. Download the template.

Or choose a file (.csv or .xlsx)

Use your own employee reference, never a name or Social Security number. Processed in memory and not stored. The report names rows by line number; the references in the table below are joined in your browser.

Sample report

Invented employees with planted errors

FAIL

Back wage exposure this period$340.203 of 7 employees are short on H&W.

7 employees3 shortRequired $1,322.48Furnished $982.28Rate $5.42/hr

Employee	Hours	Required	Furnished	Short	Result
E-103 (line 4)	20.00	$108.40	$0.00	$108.40	FAIL
E-104 (line 5)	40.00	$216.80	$201.80	$15.00	FAIL
E-105 (line 6)	40.00	$216.80	$0.00	$216.80	FAIL
E-101 (line 2)	40.00*	$216.80	$216.80	$0.00	PASS
E-102 (line 3)	40.00	$216.80	$216.80	$0.00	PASS
E-106 (line 7)	24.00	$130.08	$130.08	$0.00	PASS
E-107 (line 8)	40.00	$216.80	$216.80	$0.00	PASS

* Capped at 40 hours a week (or 2,080 a year): hours past the cap carry no H&W.

Recordkeeping (DOL Fact Sheet #67B common violations)

FlaggedWages kept separate from H&W fringe on payroll records: E-105 (line 6), E-106 (line 7)
FlaggedPart-time employees given pro-rated H&W: E-103 (line 4), E-106 (line 7)
FlaggedNo administrative costs or fees credited against H&W: E-104 (line 5)

Severity	Rule	Who and what
Error	SCA-HW-SHORTFALL	E-103 (line 4) Furnished H&W is below the required amount for this employee. The difference is owed to the employee as plan contributions or cash in lieu, and an overpayment for another employee does not cover it.
Error	SCA-PART-TIME	E-103 (line 4) A part-time employee received no H&W. Part-time employees are owed H&W pro-rated to the hours they were paid, and those a plan excludes are owed the cash equivalent. Fact Sheet #67B lists this as a common violation.
Error	SCA-ADMIN-COSTS	E-104 (line 5) Administrative costs or fees were counted as H&W. They are a business expense and cannot be credited, so they were taken out of the furnished amount. Fact Sheet #67B lists this as a common violation.
Error	SCA-HW-SHORTFALL	E-104 (line 5) Furnished H&W is below the required amount for this employee. The difference is owed to the employee as plan contributions or cash in lieu, and an overpayment for another employee does not cover it.
Error	SCA-HW-SHORTFALL	E-105 (line 6) Furnished H&W is below the required amount for this employee. The difference is owed to the employee as plan contributions or cash in lieu, and an overpayment for another employee does not cover it.
Error	SCA-WAGE-OFFSET	E-105 (line 6) This employee was paid above the wage determination rate, but wages above that rate cannot make up an H&W shortfall. H&W must be furnished separately and in addition to wages, so the shortfall is still owed.
Error	SCA-CIL-NOT-SEPARATE	E-106 (line 7) Cash in lieu is not shown separately from wages on the payroll records. Without a separate record, DOL may find the H&W was not paid. Fact Sheet #67B lists this as a common violation.
Warning	SCA-CREDIT-HOURS-HIGH	E-106 (line 7) Your records credit this part-time employee with H&W for more hours than were paid, as if full time. The requirement is pro-rated to hours paid; make sure the credit you claim matches what was actually contributed or paid.
Warning	SCA-CREDIT-HOURS-LOW	E-107 (line 8) H&W was figured on fewer hours than were paid. It is due on all hours paid, including paid vacation, sick leave and holidays, up to 40 a week.

Default rate from All Agency Memorandum No. 252, effective 2026-08-10. Use the rate printed on your contract's wage determination if it is different: an existing contract keeps its rate until the contracting officer adds a revised wage determination.

Pricing

$100.00 per completed check. One pay period, every employee, one full report.

Billed when a report is produced, PASS, WARN or FAIL. Invalid input is never billed.
Paid from the same prepaid credits as every SpreadRun API, in $5, $20, $50, $100, $250 or $500 packs. A $100 pack covers 1 check. Credits never expire. All pricing
Checking many contracts or clients? Talk to us first so we can tell you honestly whether this fits.

Check a pay period Get API access

Call it from code

Columns, parameters, rule IDs, error codes and limits are in the API docs.

curl -X POST "https://www.spreadrun.com/api/v1/sca-hw-fringe-checker?eo13706=true&periodWeeks=1" \
  -H "Authorization: Bearer $SPREADRUN_API_KEY" \
  -H "Content-Type: text/csv" \
  --data-binary @pay_period.csv

Questions

Does a PASS mean we are compliant, or that DOL agrees?

No. A PASS means that, on the rows you sent, each employee received at least the health and welfare the rate requires for the hours paid, and none of the recordkeeping problems this check looks for showed up. It is a math check against the published rules, not a compliance determination, not legal advice and not DOL acceptance. Your obligations under the contract remain yours.

Which hours count?

All hours paid, including paid vacation, sick leave and holidays, up to 40 hours a week and 2,080 hours a year on each contract (29 CFR 4.175(a)). Hours past 40 in a week carry no health and welfare. Send weekly hour columns for a pay period longer than a week, or the cap is applied to the period total.

Which rate does it use?

The one you choose. Left blank, it uses All Agency Memorandum No. 252, effective 2026-08-10: $5.92 an hour, or $5.42 where Executive Order 13706 paid sick leave applies, and for Hawaii $2.51 (or $2.01) for employees covered by the Hawaii Prepaid Health Care Act. An existing contract keeps the rate on its wage determination until the contracting officer adds a revised one, so enter the rate printed on yours if it differs.

Can we pay higher wages instead of health and welfare?

No. Fringe benefits are separate from and in addition to wages, and wages above the wage determination rate cannot make up a fringe shortfall (29 CFR 4.170(a)). Give wage_rate_paid and wd_wage_rate and the check flags any employee who is short on health and welfare while paid above the rate. Cash in lieu of fringe does count, when it is paid as fringe and recorded separately from wages.

What about part-time employees?

They are owed health and welfare on the hours they were paid, so a 20-hour week is owed half of a 40-hour week. If your plan excludes them, they are owed the cash equivalent instead (29 CFR 4.175(c), 4.176). The check flags a part-time employee who received nothing, and a part-time employee your records credit as if full time.

Do you support average cost wage determinations?

No. Under an average cost determination contributions are averaged across everyone in the plan, which is different math. DOL stopped issuing and allowing them for new contracts in All Agency Memorandum 246 (July 16, 2024). Choose average cost and the check stops with that message; nothing is charged.

Is my data stored?

No. The table is processed in memory for the length of the request and is not stored or shared. The report names rows by line number and never repeats your employee references. Use an internal reference, never a name or Social Security number: columns named for those are refused. For billing and usage we log the time, endpoint, result status, size and duration, never the contents.

When is a run charged?

When the check finishes and returns a report, whether it says PASS, WARN or FAIL: $100.00 per completed check of one pay period. Requests rejected before a report exists are free, such as a missing required column, an unreadable number, or an average cost determination.

Can I try it for free?

Yes. Paste up to 10 employees and run it free, up to 10 times a day, or load one of the samples. A full pay period, or a workbook, runs as the paid check: sign in with enough credit and run it from the same form, or call the API.

Sources

SpreadRun is not affiliated with or endorsed by the Department of Labor. Where this check and the regulations or your wage determination differ, they control.

More validators: WH-347 Certified Payroll Pre-Check | the full catalog